If you're one of the 1,000s of companies this year that is moving your office, then you already know the near inexhaustible to-do list that is ahead of you. While we can’t help you with the other items, we have put together this easy-to-follow checklist to make moving or switching your phone system in Houston easier.
Phone System Moving Checklist
Contact your telephone provider & internet service provider (ISP) and verify availability of services. Plan out your installation in advance to account for potentially long lead times; some areas & some service providers can take several weeks.
After you have made arrangements with both your ISP and/or your phone service provider, contact your company’s business phone system provider in Houston to make necessary arrangements to have your phone system moved. More than likely, at this time, you will need to provide a few key pieces of information to them like:
If you have the architectural drawing of the office space, then it is a good idea to go ahead and mark off where the cable drops, phone lines, and voice/data equipment will be. Giving your phone system provider in Houston a copy of this drawing will be very helpful.
Finally, you will want to plan for the “gap of service” that applies to when you vacate your old office and you are set up in your new office and the phones go live. There are a number of ways to handle this and each situation may require a different solution.
For instance, if you are switching numbers completely (relevant if you need to leave the area code), then you can contact your telephone service provider about setting up a reference message for the first 6-12 months after you change numbers. In other situations, you can simply have the number forwarded or if your company utilizes a VoIP phone system, and then it can be as simple as getting the data connected at the new offices and transferring the number/s on a certain date.
Important Note: Make sure that the data is up and running and everything is in place prior to transferring for all VoIP!
Regardless, what type of phone service your business uses, or who your phone system provider is, you can take the worries ofmoving your phone system in Houston off the list by using our checklist and keeping your phone system provider in the loop.
If you don’t currently have a business phone system provider in Houston, or are un happy for what ever reason with your current provider, then please take this opportunity to give us a call or send us a message, we are here to answer any question you might have and look forward to the opportunity to earn you as a valued client.
Phone System Moving Checklist
Contact your telephone provider & internet service provider (ISP) and verify availability of services. Plan out your installation in advance to account for potentially long lead times; some areas & some service providers can take several weeks.
After you have made arrangements with both your ISP and/or your phone service provider, contact your company’s business phone system provider in Houston to make necessary arrangements to have your phone system moved. More than likely, at this time, you will need to provide a few key pieces of information to them like:
- Location of the new office
- Square footage of the new office
- Number of extensions needed
- Number of cable drops necessary
- Will you have a dedicated are for the phone system & auxiliary equipment
- Etc…
If you have the architectural drawing of the office space, then it is a good idea to go ahead and mark off where the cable drops, phone lines, and voice/data equipment will be. Giving your phone system provider in Houston a copy of this drawing will be very helpful.
Finally, you will want to plan for the “gap of service” that applies to when you vacate your old office and you are set up in your new office and the phones go live. There are a number of ways to handle this and each situation may require a different solution.
For instance, if you are switching numbers completely (relevant if you need to leave the area code), then you can contact your telephone service provider about setting up a reference message for the first 6-12 months after you change numbers. In other situations, you can simply have the number forwarded or if your company utilizes a VoIP phone system, and then it can be as simple as getting the data connected at the new offices and transferring the number/s on a certain date.
Important Note: Make sure that the data is up and running and everything is in place prior to transferring for all VoIP!
Regardless, what type of phone service your business uses, or who your phone system provider is, you can take the worries ofmoving your phone system in Houston off the list by using our checklist and keeping your phone system provider in the loop.
If you don’t currently have a business phone system provider in Houston, or are un happy for what ever reason with your current provider, then please take this opportunity to give us a call or send us a message, we are here to answer any question you might have and look forward to the opportunity to earn you as a valued client.
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